What Constitutes Local Government Transparency?

Bergen Grassroots, Inc.’s August workshop meeting opens up new ways to address the question and leads to the formation of a new BGR, Inc. committee aggressively to pursue the topic and to report back its findings in November

     The definition and criteria for the set of policies, procedures and practices that constitute good local government transparency and openness in the eyes of both residents and officials are neither obvious nor immediately intuitive. But the enterprise of developing those criteria is both critically important and worthy of significant continuing effort. That was the central conclusion of the workshop meeting hosted by Bergen Grassroots, Inc. on the evening of August 7.

     A modest but energetic group of Bergen County residents representing municipalities of very diverse size (ranging from under 8500 residents [Closter and Oradell] to more than 39,000 [Hackensack and Teaneck]) soon determined that even the categories under which to list transparency criteria needed careful thought. The group began the inquiry with a draft of questions (and actual answers) that had, prior to the meeting, been elicited for both the County and several municipalities and that examined three types of transparency practice: 1) official website content, 2) the logistics of opportunities for public input in public meetings and 3) whether provision was made for visual review (videos) of governing board meetings.

     Much of the initial discussion focused on the results of a 2013 report on the content and accessibility of municipal websites published by the public policy department of Monmouth University [see below] – the ratings results of which has been developed by BGR for 68 Bergen municipalities [see below]. A second typology then was offered by BGR, Inc. Steering Committee member Ed Lipiner who divided the inquiry into two categories: 1) Information Dissemination [Meetings Notice, Coverage and Records] and 2) Two-Way Communication.

     Discussion of the two approaches soon stimulated a substantive question that took on its own life in the workshop discussion: “What is it that local governments do that most impacts the lives and generates the interest of their resident communities – and how should the answer to that question shape the search for transparency?” The question was effectively raised by meeting participant Teaneck Councilman Alan Sohn who stressed the importance of the disclosure of financial information – since it is how local governments generate and expend revenue that elicits the strongest citizen concern. He quoted Lewis Brandeis’ “Sunshine is the best disinfectant.” The group noted and cited examples of radical differences among municipalities in the nature and understandability of both the release in public meetings, and subsequent website posting, of financial information. All municipalities that have websites are required by the State to post some budget, audit and financial statement meetings – but the diversity, timing and comprehensibility of that information was of concern to all in attendance.

     Steering Committee member Cliff Lewis noted the importance of such information in tracking pay-to-play violations. That led to discussions of how transient is much municipal website information in announcing the onset of or results from municipal bidding processes. Several Teaneck residents cited recent and worrisome examples in that township. Steering Committee member James Kinloch noted that the discussion had revealed a second arena of intense public interest and impact requiring transparency – the data on the role and results of municipal officials – including statutory boards – making decisions about land use and the process of granting variances from existing land use requirements. The fact that consistency in prior notice of and meeting minutes from such boards on many municipal websites was added to the list of important substantive issues whose transparency and accountability needed special attention.

     Steering Committee member Sandi Silverberg punctuated the end of the meeting saying how central she believes this topic is to BGR’s purpose. President Powers proposed the formation of a new committee to evolve the BGR discussion and bring back a report in November. Silverberg and Lipiner immediately volunteered. President Powers is seeking additional members for the committee and urged anyone with ideas to forward them. Active BGR participant Christine Lozier urged the group to, in addition, keep working on some of the social welfare issues where Bergen residents are most vulnerable and BGR President Powers cited several examples of where that kind of BGR work is continuing, including its work on both flooding and health care.

     Following the meeting, Councilman Sohn forwarded a new typology for BGR consideration. It is: Directory Information (Transactional information about events and meetings and the records of what occurs; Financial Information as an independent category; and “How to” information – explanations informing citizens of how to find out on issues about which they otherwise cannot locate data (OPRA access, etc.). That suggestion – as with all others BGR receives – will be forwarded to the new BGR Transparency Committee.

For Reference:

Where you can read the Monmouth University study on line: http://www.monmouth.edu/assets/0/32212254770/32212254991/32212254992/32212254994/32212254995/30064771087/67a073acece143b8a3c933433af7d43a.pdf

Where you can see listed the ranking of Bergen County municipal websites. That file is found here on our website at: http://www.bergengrassroots.org/wp-content/uploads/2014/08/Monmouth-Ranking-of-Bergen-County-Municipal-Websites.pdf

__________________________

Chuck Powers, BGR, Inc. President

Additional Preparation Materials for Bergen Grassroots’ Workshop on Government Transparency

BGR’s “What is Local Government Transparency” Workshop

Logistics: 7:30 August 7, 2014 at the Bergen Ethical Culture Society
(Larch and North in Teaneck)
Join us on Thursday as we work to develop criteria for local government transparency

Guide to 4 sets of Transparency Workshop Background Materials

TRANSPARENCY should not be equated with a government’s official website content and the ease of access to its content. That is why we have developed the draft of a broader list of possible questions that residents may want to ask of their municipal governments (see below).  But it is also the case that Bergen County citizens, trying to understand what their local government is doing, typically go first to the township website.

Happily, there is a very good recent study of New Jersey’s municipal websites done by Monmouth College in 2012 and reported in 2013.

Below we 1) first list the web address to that Monmouth study itself where you can readily see how the public policy faculty there went about specifying criteria for evaluating municipal websites; then 2) we have taken those Monmouth statewide results and provided you with the Bergen County “piece” of that Monmouth study – and the results listing the rank among the 70 Bergen County municipalities are startllng; 3) next we list the website where you can click directly to every one of the 70 Bergen County municipal websites; and 4) we find that local media has given increased attention to how municipalities are working to improve their websites. We give you the website addresses of two of those stories to appear in the last two weeks.

1) Where you can read the Monmouth study on line: http://www.monmouth.edu/assets/0/32212254770/32212254991/32212254992/32212254994/32212254995/30064771087/67a073acece143b8a3c933433af7d43a.pdf

2) Where you can see listed the ranking of Bergen County municipal websites. That file is found HERE on our BGR, Inc. site.

3) Now, if you want to visit some of these Bergen County websites:
All Municipal Websites: http://www.townsinbergencounty.com/nj/bergen/
Bergen County Website: http://www.co.bergen.nj.us/

4) And if you want to see the discussions of official websites now actively occurring in Ridgewood and Demarest, you can click the stories about them at:
http://www.northjersey.com/news/demarest-finally-has-up-to-date-website-again-1.1060626

http://www.northjersey.com/news/ridgewood-seeks-feedback-on-new-municipal-website-1.1055353

Hope to see you at the BGR Workshop on Thursday night

TO: Grassroots People

FROM: Chuck Powers, BGR, Inc. President

I hope you are remembering that we will kick-off our Fall 2014 schedule with a workshop meeting next Thursday on August 7 that will focus on what is at the very center of the mission of Bergen Grassroots, Inc., government openness and transparency.

We are very hard at work attempting to finalize dates and participation for the THREE local candidate forums prior to the November 4, 2014 General Election. As you know there is a Bergen County Executive and two members of the Board of Chosen Freeholders to be selected – and Bergen County is served by Congresspersons from two different congressional districts, the 5th and the 9th. We are planning a separate candidate forum for each of these three sets of elected positions – all to be held in the Teaneck Library Auditorium. The dates are currently tentative – but will probably be on the evenings of September 29, October 2 and October 13 beginning at 7:00 pm. We expect to be able to confirm these dates and candidate participation before next Thursday’s workshop

What is planned for August 7 at 7:30 at the Ethical Culture Society? We will start with a very short review of what Bergen Grassroots itself is and is doing and what is its current governance. This is something you can review readily on our website – but it is important for us to take just a few minutes every year to make sure that all those who are interested in our work know how BGR, Inc. is governed and how we make decisions as a non-profit corporation that is not a charitable institution.

But the major focus of the August 7 meeting is to involve the participants in the development of a set of questions and then criteria for what would in their view constitute a set of policies, procedures and practices that not only meet the legal criteria for government openness but also determine what would actually constitute good government openness. Here is what we plan:

 

A Workshop on what Constitutes
Local Government Transparency

August 7, 7:30 – Ethical Culture Society – Teaneck
(corner North and Larch)

Possible Questions to be asked of both the Bergen County government and its Municipalities:

Do you video governing board meetings? When did you begin doing so?

If yes, are the meetings broadcast simultaneously? Is that a Policy; are they always broadcast?

If not broadcast simultaneously, when?

If yes, do you put videos on the website –is that a policy; are they always put on the website?  And how long after a meeting?

Do you have a government website?

Do you put governing board agendas on the website?

If yes, how long before the meeting – in days?

Do you put governing board content (resolutions, ordinances) on the website?

If yes – before meeting?

If yes – after meeting?

What other township boards & advisory committees publish their agendas on the website?  And how many days ahead?

Do you put the governing board minutes on the website?

If yes, how long after the meeting? By policy? Always?

Do you put the town planning board agendas and minutes on the website

If yes – when ?

What other township boards & advisory committees place agendas & minutes on the website?

How other than a website are citizens informed of the schedule/content of official Township meetings?

Are agendas and other meeting materials available to the public at the meeting?

Of the governing board?

Of the planning board

Of other boards and governmental agencies or advisory committees?

What are the policies and procedures that allow input into / comment about governmental meetings & policies. Do public officials respond to that input? Are citizens generally satisfied with those practices?
We have begun developing answers to these questions for the largest municipalities in the County.

To what other questions should BGR, Inc. be seeking to find local government transparency answers?

 

We encourage participants in the August 7 Bergen Grassroots workshop meeting to explore these and other questions they think are relevant and to get from their own towns answers to these and others they develop? Then bring those answers to the Workshop and/or send them ahead of time – by Wednesday August 6, to me, chuck@beregengrassroots.org and we will Include them in the Workshop’s opening review of what we have learned about governmental transparency.

See you next Thursday

Chuck Powers, President